The EDI
Monitor is the main focal point of the EDI system, showing the state
of electronic documents being sent and received. Its purpose is to monitor
each and every document being handled by the EDI Module. Essential
Tasks are identified in this area related to reviewing documents in the
monitor.
From the main menu select Utilities > EDI Monitor. The EDI
Monitor will display each electronic document sent or received and
its status.
The screen is a re-sizable windows form with the title EDI Monitor – MM/DD/YYYY HH:MM:SS .The date and time in the title bar is the time the screen was last Refreshed. (See Refresh Button detail)
The screen can be resized, minimized and maximized.
The screen has a grid with sortable columns labeled:
DATE & TIME: The Date and Time columns show the date and time the document was first queued (for sending) or received by the system.
S/R: The S/R column shows either SEND or RECV ("S/R" is short for SEND/RECV"). This column shows whether the document is being sent from you or received from your supplier
STATUS: The Status column shows the document's transmission state. It is important to understand that electronic documents can be in different states as it is processed into or out of the AutoPower System. The following provides an overview of the states and a general description of the state. Not all of these states will be shown in the monitor but it is important to understand they exist.
EDI States and Messages you will see:
1. SENDING – Outbound Documents
● SEND:QUEUED – This indicates the document has been submitted for sending and is in the queue to be sent.
o Message – “Queued for Sending”
● SEND:SENDING – This indicates the document is in the process of an attempt to send.
o Message - “Sending”
● SEND:FAILED – This indicates that the sending process has failed for some reason.
o Message - “ERROR: send attempt failed”
● SENT:NAK – This indicates that a document has been sent but the system did not receive a 997 acknowledgement from the supplier.
o Message – “Sent but not acknowledged”
● SENT:OK – This indicates the document has been sent successfully and a 997 acknowledgement from the supplier was returned.
o Message – “Sent OK”
● SENT:ERROR – This indicates the document was sent but an error was returned related to the document.
o Message - “Sent and rejected”
2. RECEIVING – Inbound Documents
● RECV:QUEUED – This indicates an inbound document was received and is in the queue for processing.
o Message – “Received into queue”
● RECV:PROCESSING – This indicates the inbound document is being processed into the system.
o Message – “Processing”
● RECV:OK – This indicates the inbound document was successfully processed into the system.
o Message – “Received: OK”
● RECV:ERROR – This indicates inbound document processing failed for some reason.
o Message – “ERROR: processing failed”
DOCUMENT: The Document column shows the system-defined document type.
ID: The Id column shows the unique document identifier. This is an internal database record identifier.
GATEWAY: The Gateway column shows the Gateway used for sending or receiving.
CODE: The Code column shows the supplier’s (vendor) code in the AutoPower system.
NAME: The Name column shows the supplier’s (vendor) name.
4. At the bottom of the screen are three buttons
Details Button: Clicking the Details button shows the EDI Monitor – Details screen.
Refresh Button: Clicking the Refresh button forces the system to review the status of all documents and refresh the monitor screen with the most current information. This will update the screen title with the current: EDI Monitor – MM/DD/YYYY HH:MM: SS.
Close Button: Clicking the Close button closes the EDI Monitor Screen
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